Report Purpose & Summary
This program-based report measures program performance. It is intended to be used for the NoFA competition and can be used in comparing program performance.
Parameter Options
The following parameters are available to obtain targeted details in the [OUTS-102] Performance Monitoring Report:
| Program Type(s) | Select a Program Type to filter the choices available in the Program(s) parameter. |
| Program(s) | Select the program(s) to include in the report. |
| Choose Start Date | This date will reflect the date from which you would like to start generating data. |
| Choose End Date | This date will reflect the date you would like to stop generating data. |
| Choose Report Format | You can select Web Page, PDF, or Excel. A Web Page is a functional format that allows you to drill down on data elements to inspect the underlying data supporting it. The PDF is a good option for official reports, grants, etc. If you download the excel file you can can use excel to manipulate the data (e.g. Sort/Check for duplicates, etc.). |
Report Details
This report generates information regarding program performance. It enables outside entities to apply scores/grades to agency programs.
Although you can select multiple programs in the parameters, this report does not categorize results by program; the totals provided are conglomerate scores of all programs selected in the parameters.
The report provides information on 4 categories of performance:
- Project serves “harder to serve” homeless populations
- Reduce length of homeless episodes and new and return entries into homelessness
- Increase jobs, income and self-sufficiency
- HMIS Participation and Data Quality
Project serves “Harder to Serve” homeless populations
This section captures the percentage of households served who reported at least one of the criteria listed below: (A household can be comprised of one individual).
- Mental Illness
- Alcohol Abuse
- Drug Abuse
- Chronic Health Condition
- HIV
- Developmental Disabilities
- Physical Disabilities
- Domestic Violence
- Unaccompanied Youth under age 18
- Unaccompanied TAY age 18-24 years
- % of households meet any one of the above criteria
- % of households meet any two of the above criteria
- % of households meet any three or more of the above criteria
The default source of this information is the program enrollment screen. However, should any of the above fields NOT be included in the program enrollment screen, the information will then be generated from the client profile screen.
Reduce length of homeless episodes and new and return entries into homelessness
This section pertains only to Permanent Housing (PH), Transitional Housing (TH), Rapid Re-housing (RRH), and (SSO) programs.
| (PH programs only) % of persons in PH over six months | Automatically calculated from the Date field of the program entry and program exit screens of PH programs only. |
| (TH and RRH programs only) % of persons in TH exited to PH | Automatically calculated from the Destination data field on the TH program exit screen. |
| (TH programs only) Average days from entry to exit into PH | This timeframe is automatically calculated from the Date fields of the program entry and program exit screens of TH programs, along with the Destination data field on the TH program exit screen. This will be an integer value as opposed to a percentage. |
| (SSO programs only) % of households maintaining PH for at least 6 months | This information is automatically calculated from the Date fields of the program entry and program exit screens of PH programs. |
Increase jobs, income and self-sufficiency
This section displays data pertaining to to both Cash and Non-Cash Income as well as Education. The percentages show those clients who have sustained or increased the amount of income of both types throughout their enrollment. A percentage of clients who have increased their level of education is also included.
| % of adults with increased or sustained employment income | This section reports a percentage of persons in program(s) with an amount associated with Earned Income on either program status assessment or program exit that is equal to or more than Earned Income amount at program entry. |
| % of adults with increased or sustained other cash income |
This section reports a percentage of clients who either had the same benefit(s) from entry to program status assessment/program exit OR client gained any of these benefits from program entry to program status assessment/program exit.
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| % of adults with increased or sustained mainstream non-cash benefits | This section reports a percentage of clients who either had the same benefit(s) from entry to program status assessment/program exit OR client gained any of these benefits from program entry to program status assessment/program exit.
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| % of persons with improved education | This section reports a percentage of clients who have the Currently Enrolled in School field set to true, OR the Highest Level of School Completed field has increased in value, OR the Earned Degree field has become active or remained the same during the enrollment period. |
HMIS Participation and Data Quality
This section displays data quality information related to enrollment exit destinations that can be verified and known when a client leaves a program. Also included is a percentage of clients who have had their income records updated annually. Percentages of clients who have Don’t Know or Refused selected for any program-based screen is also included as well as average days between actual program enrollment or exit and Clarity record creation for each.
| % of persons who exit to known destinations | Derived from the Destination data field on the program exit screen. |
| % of persons with income data updated at least annually | Derived from any income-related data field on program exit screens and assessment screens. |
| % of program data response = Don’t Know or Refused | Total amount of times the Don’t Know or Refused data field is selected on any program-based screen. |
| Program Entry Average Data Entry Timeliness in days | This represents the average number of days between the client enrolling into the program and when the enrollment record was actually created in the Clarity system. |
| Program Entry Average Data Exit Timeliness in days | This represents the average number of days between the client exiting the program and when the exit record was actually created in the Clarity system. |
Points and Achieved (Yes, No, N/A) Columns
There are two columns located to the right of each of the 4 categories described above:
- Points
- Achieved (Yes, No, N/A)
These are quality-based categories that are determined by the evaluating parties. Therefore, the characteristics of these categories are subjective, and will be unique to each agency.
Total Outcome Achievement – 100 points available
This is the total from the Points column, thus it is subjective and will be unique to each agency.
Drilldown Functionality
Drilldown functionality is available for this report. Drilling down on a ‘%’ will yield a list of all clients associated with that list.
The information in the screenshot below is available for each drilldown.