Report Purpose & Summary
This program-based report lists program stay information for selected programs and status according to specified report dates.
Running the Report
This report is found in the Program Based section of the Report Library.
Who Can Run the Report
Anyone can run the report, but only for the Program for which they have access.
The following parameters are available to obtain targeted details in the [GNRL-106] Program Roster Report:
|Program(s)||The report can be run for one, multiple or all programs in the current agency|
Active within report date range- means that the client's project stay is active at least one day within the report date range. This includes clients enrolled within the report date range, clients exited within the report date range, and clients enrolled before the report date range and exited after the report date range or still active.
Enrolled within report date range- means that the client's enrollment date is within the report date range
Exited within report date range- means that the client's exit date is within the report date range
|Report Date Range||Choose the date range for enrollments to include in the report|
|Report Output Format||
You can select Web Page, PDF, or Excel.
This report is designed to provide an overview of program stay information for all active, enrolled, or exited clients.
This report provides information for the following data elements:
- Unique Identifier
- Birth Date
- Age At Entry
- Current Age
- Enroll Date
- Exit Date
- LOS (Length of Stay)
- Housing Move-in (Date)
- A (Assessments)
- S (Services)
- CN (Case Notes)
- Assigned Staff
The table is sorted by Length of Stay and grouped by enrollment Household.
Client Profile Information
The following data elements included in the report are generated from the client profile screen:
|Client||This data element is comprised of the First Name and Last Name fields from the client profile screen|
|Unique Identifier||Unique field automatically generated when the client record is saved to the Clarity system|
|Birth Date||This data element is from the client profile screen|
|Current Age||Calculated value based on the client Date of Birth|
Program Stay Information
The following data elements included in the report are generated from the program tabs of the specified program(s):
|Age at Entry||This comes from the date of birth data field on the client profile screen which is compared to the enrollment date on the program enrollment screen.|
|Enroll Date||This is the date of program enrollment. This information comes from the program enrollment screen regardless of whether the client is active or inactive.|
|Exit Date||This is the date the client was exited from the program; this information comes from the program End tab. Note that this is null for active clients.|
This is the Length of Stay for each client. It is calculated using the HUD HMIS Method 1 from the Reporting Glossary.
For Emergency Shelter, Night-by-Night projects we use Method 2 - Using Bed Night Dates for Night-by-Night Shelters.
For all other project types, including Emergency Shelter Entry/Exit we use Method 1 – Using Start/Exit Dates.
|Housing Move-In||This is an adjusted Housing Move-in date. Please refer to the Housing Move-in Date article for more information. If the project is not a permanent housing project, the Housing Move-in cell will be grayed out.|
|Assessments||This is a count of status &/or annual assessments the client completed during the program enrollment.|
|Services||This is a count of service placements for services associated with the selected program(s).|
|Case Notes||This is a count of case notes connected with the program enrollment.|
This will default to the staff who enrolled the client. This can be modified by clicking on the edit icon next to the Assigned Staff in the program section of the client record.
There may be more than one assigned staff listed.
* Denotes inactive Assigned Staff
This table displays the programs selected in the parameters.
In the Web format, you can select Client Name or Unique Identifier and be taken directly to the client's profile screen in a new tab.