Background

Bed inventory in Clarity Human Services was previously a feature handled when Housing Services were created. Now, in order to be in compliance with HUD HMIS reporting requirements, bed inventories are now created within the Program screen. For some of our legacy customers, we have continued to maintain the "service-based" inventory function. However, starting in 2018, Bitfocus will no longer support "service-based" inventory reporting on Federal reports including AHAR and HIC/PIT.

The following is a primer on how the intersection between "program-based" inventory and the Federal reporting will work for the different residential project types.

Permanent Housing, not Rapid Re-Housing

• PH - Permanent Supportive Housing (disability required) (3)
• PH - Housing Only (9)
• PH - Housing Services (no disability required) (10)

Bed Inventory

All bed inventory related information will be pulled from the program-based inventories. This includes:

• Information Date
• CoC
• Household Type
• Bed and Unit Inventory count
• Chronic Homeless Bed Inventory (PSH only)
• Veteran and Youth Bed Inventory
• Inventory Start and End Dates
• HMIS Participating Beds

Additional Residential Project Information will be taken from the Program screen:

• Target Population
• Victim Services Provider
• Housing Type
• Geocode

Occupancy

Starting October 1, 2017, occupancy in a Permanent Housing project will require two things:

1. Active enrollment in a PH project at Point-in-Time AND
2. Housing Move-in Date <= Point-in-Time date

 Permanent Housing, Rapid Re-Housing

• PH - Rapid Re-Housing (13)

 Bed Inventory

The inventory amount and household type will be determined by occupancy in the RRH project at the Point-in-Time date. Occupancy is determined by two things:

1. Active enrollment in a PH - RRH project at Point-in-Time AND
2. Housing Move-in Date <= Point-in-Time date

The following will be determined based on RRH occupancy at the Point-in-Time date:

• Household Type - determined by the composition of occupant households:
  • Households without children
  • Households with at least one adult and one child
  • Households with only children
• Unit Inventory - Count of occupant households
• Bed Inventory - Count of occupant clients
• HMIS Participating = Yes
• HMIS Beds - Count of occupant clients

The following information will be pulled from the program-based inventories based on Household Type:

• Information Date
• CoC
• Veteran and Youth Bed Inventory
• Inventory Start and End Dates

Additional Residential Project Information will be taken from the Program screen:

• Target Population
• Victim Services Provider
• Housing Type
• Geocode

Occupancy

As with other Permanent Housing Projects, occupancy in a RRH project will be determined by two things:

1. Active enrollment in a PH - RRH project at Point-in-Time AND
2. Housing Move-in Date <= Point-in-Time date

Emergency Shelter, Night-by-Night

• Emergency Shelter (1)
  • Method of Tracking - Night-by-Night

Bed Inventory

All bed inventory information will be pulled from the program-based inventories. This includes:

• Information Date
• CoC
• Household Type
• Bed Type
• Availability
• Bed Inventory
• Unit Inventory
• Veteran and Youth Bed Inventory
• Inventory Start and End Dates
• HMIS Participating Beds 

Additional Residential Project Information will be taken from the Program screen:

• Target Population
• Victim Services Provider
• Housing Type
• Geocode

Occupancy

Occupancy for Emergency Shelter, Night-by-Night, projects requires the following:

• Active enrollment in an Emergency Shelter, Night-by-Night project at Point-in-Time AND
• Corresponding, Attendance generated, Housing category Service for the night of the Point-in-Time

 Emergency Shelter, Entry/Exit Date AND Transitional Housing

• Emergency Shelter (1)
  • Method of Tracking - Entry/Exit Date
• Transitional Housing (2)

Bed Inventory

All bed inventory information will be pulled from the program-based inventories. This includes:

• Information Date
• CoC
• Household Type
• Bed Type (ES only)
• Availability (ES only)
• Bed Inventory
• Unit Inventory
• Veteran and Youth Bed Inventory
• Inventory Start and End Dates
• HMIS Participating Beds 

Additional Residential Project Information will be taken from the Program screen:

• Target Population
• Victim Services Provider
• Housing Type
• Geocode

Occupancy

Occupancy for Emergency Shelter, Entry/Exit Date and Transitional Housing projects requires the following:

• Active enrollment in a corresponding project at the Point-in-Time