Complete specifications for the Client-Level System Use & Length of Time Homeless Report can be found on the HUD portal for the report: https://www.hudexchange.info/resource/5689/client-level-system-use-and-length-of-time-homeless-report/
The Client-Level System Use & Length of Time Homeless Report is designed to provide a general summary of information in an individual client’s HMIS history that is relevant to chronic homelessness. It is intended to serve two general purposes:
- To consistently and systematically generate third-party documentation for an individual client’s time spent in street outreach, emergency shelter, and/or Safe Haven projects that is confirmed by HMIS data for use by HUD-funded projects where chronic homelessness is an eligibility requirement; and
- To provide an overview of an individual client’s HMIS history that may aid in discussion with clients and improve the accuracy of responses to the Living Situation data element at project entry.
The report is a system-wide report. It will calculate across CoC's; across the entire Clarity Human Services instance.
What is Reported
The report is in a simple table format.
Each row represents a month and year of the chosen reporting period. Each column displays whether the client has documented or self-reported homelessness. It will also display breaks in homelessness, either documented or self-reported by the client. For details how each is calculated, refer to the programming specifications linked above.
Running the Report
Any Clarity user can run a report for a client. The only constraint is if the client's profile is marked private, only the agency which created the client and marked the record private will be able to run the report for the client.
The report is a client-level report and must be run from the client's profile in Clarity. From anywhere within the client record:
- Click on the printer icon:
- Run "[HUDX-233] Client-Level System Use & Length of Time Homeless Report"
- Choose the Report Date Range (usually the past three years)
- Choose Output Format