The Availability tab allows users to record information about program availability at their agency that is then displayed during the referral process to users sending referrals to those programs (figure 1).
Viewing and Updating Availability
To access the Availability tab, click Search > Referrals > Availability (figure 2).
The Availability tab displays all programs within the agency the user is assigned to or switched into. For each program, you’ll have the option to select “Full Availability,” “Limited Availability,” and “No Availability,” by clicking on the selection (figure 3).
“Full Availability” can be used to indicate the program has multiple openings and does not require a reservation.
“No Availability” can be used to indicate the program has no openings. Note that users will still have the option to make a referral.
|Note: if a program is set to “No Availability”, it will not be available to re-assign to within a referral.|
Selecting “Limited Availability” will provide the option to indicate the number of openings the program has as well as view any reserved openings.
|Note: if a program is set to “Limited Availability” with no associated openings, it will not be available to re-assign to within a referral.|
To indicate the number of openings the program has, click Add Single Opening or Add Multiple Openings (figure 4).
The Add Openings popup will display. If you clicked Add Multiple Openings, there will be a field to indicate the number of openings (figure 5).
Select a date for the program opening(s) and record any additional notes you would like to display. If Program Availability Custom Fields are configured in Referral Settings, these will display here as well.
After saving the program’s opening(s), these will display in the Availability tab (figure 6).
If a reservation is made to the program when the referral is re-assigned from the Community Queue, this will display in the Reserved Openings section (figure 7).
|Note: reservations made in the reservations Availability tab are unrelated to reservations in the Attendance Module.|