*Featured* 2020 HMIS Data Standards

This section contains the latest news about and resources for the FY 2020 Homeless Management Information System (HMIS) Data Standards updates to Clarity Human Services.

Resource Guide

  • 2020 HMIS Data Standards Resource Guide

      The Department of Housing and Urban Development (HUD) has released the 2020 Homeless Management Information System (HMIS) Data Standards. The Bitfocus Team is busy updating Clarity Human Services to be fully compliant with HUD's guidance. We will be providing guidance to you, our customers, so you are fully aware of what to expect and what actions System Administrators will need to make before October 1, 2019. T...

Email Communications

  • 2020 HMIS Data Standards: Final Reminders and Pro Tips

      Hello System Administrators, As you know, the FY 2020 HMIS Data Standards went live in the system on October 1, 2019. All necessary updates to your system should now be implemented in alignment with the 2020 HUD HMIS Data Standards. Please review the below resources and guidance to ensure all necessary tasks are complete:  2020 HMIS Data Standards: System Administrator Checklist 2020 Data Standards Updates in C...

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  • 2020 HMIS Data Standards: It's Go Live Time! - October 2019

      Hello System Administrators, We are excited to announce that the 2020 HUD HMIS Data Standards updates are now in effect, and available within your instance. Please update any existing Program Templates with the applicable new [2020] System screens (or customized versions), in order to make them available to your end users. In addition, please reference the below resources as guidance for any tasks needing comple...

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  • 2020 HMIS Data Standards: Go Live Next Week and Important Reminders - September 2019

      Hello System Administrators, As a reminder, the 2020 HUD HMIS Data Standards go into effect next week and will be released onto the live instances on Tuesday, October 1, along with the updated CSV export which has been aligned with the HUD HMIS Data Standards. In anticipation of the October 1 release date, please ensure any items needing completion before October 1 are completed by that time. Please reference th...

    label_outline Data Standards label_outline 2020 label_outline HMIS
  • 2020 HMIS Data Standards: System Screen Release and Data Standards Update Information - September 2019

      Hello System Administrators, We are excited to announce that the 2020 System screens have been released to live sites as of September 17, 2019, and if your community utilizes local fields, the 2020 System screens can be copied and modified with local fields in preparation for the Data Standards release on October 1, 2019.  Important: Please do not give your users access to the 2020 screen versions until the new ...

    label_outline Data Standards label_outline 2020 label_outline HMIS
  • 2020 HMIS Data Standards: Feature Updates, Training Videos, and System Screen Release Date - September 2019

      Hello System Administrators, Bitfocus is excited to announce the new feature enhancements associated with the 2020 HUD HMIS Data Standards updates have been released in all training sites as of September 10, 2019. The release date for all production/live instances is October 1, 2019. The 'Clarity Human Services: Data Standards Feature Update' article summarizes these updates.   Please note:  If Bitfocus provi...

    label_outline Data Standards label_outline 2020
  • 2020 HMIS Data Standards: System Administrator Checklist - August 2019

      To help guide you through the upcoming months of Data Standards updates, we created the System Administrator Checklist below. The purpose of this checklist is to prepare Admins for what to do before October 1, and what to do on or after October 1.  As such, this checklist is split into two sections: 1.) Items to complete before October 1, and 2.) Items to complete on and after October 1.   Please note: If Bit...

    label_outline System Administration label_outline Data Standards label_outline 2020 label_outline HMIS
  • See all 11 articles

SSVF Services Updates

  • SSVF Services Provided and Financial Assistance Service Updates Guidance

      In the 2020 Homeless Management Information System (HMIS) Data Standards, the Department of Housing and Urban Development (HUD) introduced new response options for tracking services and financial assistance provided through the Department of Veterans Affairs (VA) Supportive Services for Veteran Families (SSVF) Projects. The following new responses are:   V2 Services Provided – SSVF:  Rapid Resolution  Extended ...

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  • Identifying Active SSVF Programs

      System Administrators should configure Service Items for the new Services Provided and Financial Assistance response options within all Agencies that have active Homeless Prevention and Rapid Re-housing SSVF-funded Programs as soon as possible beginning October 1. A Looker report can be created to identify active SSVF-funded Programs. Note: A Program must have a Status of “Active” and a Funding Source of “VA: Su...

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  • Adding the New SSVF Services to Programs

      The new responses to the data elements ‘V2 Services Provided – SSVF’ and ‘V3 Financial Assistance’ should be added by System Administrators as service items to all active Homeless Prevention and Rapid Re-housing SSVF-funded Programs in Clarity Human Services as soon as possible beginning October 1, 2019, as Service Items within the ‘VA SSVF’ Service Category. SSVF Service collection for data element ‘V2 Services...

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  • Adding the New SSVF Services to Templates

      If your community is using SSVF Program Templates with Automated Provisioning for SSVF-funded Programs  (Program Types: Rapid Re-housing and Homeless Prevention), the new SSVF Services should be added to those Program Templates. Adding these Services ensures the proper Service configuration of any new SSVF Programs created using the Template in the future. In addition, if they are any other program templates tha...

  • Identifying Clients Actively Enrolled in SSVF Programs

      In Data Entry for FY 2020 HMIS Data Standards Update, HUD instructs communities to “update records for any active clients as of October 1, 2019.” These Service Transactions only need to be added to the records of active clients who have received or are actively receiving the new services. A report can be created to identify clients actively enrolled in SSVF-funded Programs.  To identify clients actively enrolled...

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  • Adding the New SSVF Services to Client Records

      In Data Entry for FY 2020 HMIS Data Standards Update, HUD instructs communities to update records for any active clients as of October 1, 2019 with the new SSVF Services Provided and Financial Assistance responses. Users should add these new Service transactions should only to records of active clients who have received these services. To identify active clients for whom the new Service(s) may need to be entered...

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Additional Resources

  • Clarity Human Services: 2020 Data Standards Feature Updates

      Release Date for All Training Sites: September 10, 2019 Release Date for All Production Instances: October 1, 2019   Bitfocus is excited to announce new feature updates for Clarity Human Services! These updates are summarized below. This set of feature updates supports the systematic changes needed to maintain compliance with the 2020 HMIS Data Standards. The 2020 HMIS Data Standards section of the Help Center p...

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  • 2020 HMIS Data Standards: Housing Move-in Date Looker Guidance

      On October 1, 2019, Bitfocus will map Housing Move-in Dates from the Status/Exit screens with greatest Screen Program Date/Information Date with a Non-Null ‘Housing Move-in Date’ to the Enrollment screen to conform with the Data Standards. Per the Data Standards, there should only be one Move-in Date per Enrollment. For enrollments that have different Housing Move-in Dates entered within a program enrollment, co...

  • 2020 HMIS Data Standards: Field Adjustments

      This Field Adjustment chart is designed as a quick reference source on the adjustments to existing picklist fields within Clarity Human Services in response to the 2020 HMIS Data Standards updates.For further details about how changes will be implemented and what actions may be required by System Administrators, please see the 2020 HMIS Data Standards Resource Guide. Additionally, we've included a reference for ...

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  • 2020 HMIS Data Standards: Coordinated Entry Data Elements Details

      This article contains additional details and next steps regarding the three new Coordinated Entry data elements within Clarity Human Services: 4.12 Current Living Situation 4.19 Coordinated Entry Assessment 4.20 Coordinated Entry Event   Please note: If Bitfocus provides your system administration services, your team is already planning for these changes and will be working closely with you in the comi...

    label_outline Data Standards label_outline Coordinated Entry label_outline 2020 label_outline HMIS
  • 2020 HMIS Data Standards Bed and Unit Inventory Changes

      The 2020 HMIS Data Standards contain several changes to the way Bed and Unit Inventory data is collected in HMIS, including the retirement of several fields, relocation of where data is collected, and new fields for tracking dedicated beds. It is important that communities review the accuracy and completeness of their bed and unit inventory prior to October 1, to ensure the most accurate data mapping when the ne...

    label_outline Data Standards label_outline hmis label_outline 2020